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Emergency Workshop

Earthquake Preparedness
August 15, 2013

Shelter in Place
March 11, 2014





Emergency Preparedness

The Emergency Preparedness Committee

The BOMA Silicon Valley Emergency Preparedness Committee (EPC) was established in
April 2013. The purpose of the committee is to promote and facilitate emergency planning
for our members in commercial real estate throughout the greater San Jose, Santa Clara
and San Mateo regions.

The EPC is led by a chair and supported by subcommittees consisting of training,
communication and the public/private entities. The collective EPC convene on the first Wednesday of every month. The meeting format allows for a brief educational workshop focused on emergency preparedness as well as sub-committee & public/private sector updates.

Terrorist Attacks:  Is CRE Next?

As reported through numerous media outlets over the past several weeks, there is an increased concern that ISIS/ISIL is attempting to use social media to encourage individuals to take up the mantle of jihad and plan terroristic attacks here in the United States.   The Department of Defense raised their threat level last week and all government agencies are continuing to monitor this threat very closely.   Social media recruiting has been on-going; however, it appears to be growing at alarming rates.

Because of the increased security at locations including military posts, law enforcements and public gatherings, the CRE sector could become more of a target.   We encourage all of you to review your emergency preparedness plans.  Some key points to remember:

  • Be aware of all public gatherings that will occur near your facility;
  • Communicate with other CRE buildings in your area – make a commitment to share information
  • Meet with local first responders and ask them for direction on the best way to communicate out of the ordinary behavior or activity;
  • Test your buildings' emergency systems, including lockdown systems, to ensure that all are operating properly and that your entire staff knows how to operate them.

Public safety is the responsibility of all individuals. The participation of ordinary citizens is an integral part of our homeland security efforts.   If you see something, say something!

San Jose Police Open Information Page on BOMA Website

A member of the BOMA Silicon Valley Emergency Preparedness Committee, Officer Steven Jeffrey of the City of San Jose Police Department has created the first articles for their new community partner emergency information page.  The page will provide an easy reference point for gathering and giving information to the San Jose Police Department.

The first two articles are Guidelines for Reporting Suspicious Activities, with links to key contacts in the SJ Police department, and Planning is Key, a checklist of the types of emergency plans property managers and business owners should have in place.  Officer Jeffrey will add new information and links throughout the year.

Click here to visit the new San Jose Police Info page

EBOLA: How does a Property Manager prepare? International has prepped for commercial real estate professionals this short list of resources on handling Ebola and other infectious diseases:

The BOMA International Emergency Preparedness Guidebook advises building owners and managers on how to handle all kinds of threats (including infectious diseases), and how to communicate with tenants about those threats and prepare for them.
Many of the following and other links can be found on the Preparedness section of the BOMA International web site or the MyBOMA Preparedness Team Site.

As a part of the Real Estate Information Sharing & Analysis Center (REISAC), BOMA members who have requested to receive certain notifications, will continue to receive alerts to any events, threats or suspicious activity within your area/region.

The CDC and WHO have plenty of information on Ebola. 

The Department of Homeland Security also has guides for commercial facilities.
In addition, the list below was extracted from WHO documents (and also included in the BOMA EP Guidebook) to give property managers some idea of the types of measures to anticipate during an influenza or infectious disease outbreak:

  • Advise people with acute respiratory illness to stay at home and to minimize their contact with household members and others.
  • Advise household contacts to minimize their level of interaction outside the home and to isolate themselves at the first sign of any symptoms of influenza.
  • Implement social distancing measures as indicated in national plans, such as class suspensions and adjusting working patterns.
  • Encourage reduction in travel and crowding of the mass transport system.
  • Assess and determine if cancellation, restriction or modification of mass gatherings is indicated.
  • Distribute antivirals and other medical supplies in accordance with national plans.
  • Plan for vaccine distribution and accelerate preparations for mass vaccination campaigns.
  • Implement corpse management procedures, as necessary.
  • Support international travel measures advisories and health alerts, including entry and exit screening as part of the global response, and/or issue advice to travelers.
  • Even countries not yet affected may need to be prepared to implement planned interventions to reduce the spread of pandemic disease and may need to more immediately implement entry screening at international borders.

Active Shooter Workshop

The BOMA San Francisco Emergency Preparedness Committee offers BOMA SV some important information to share with its members on dealing with an active shooter emergency.  This link will take you to pages drawn from their Emergency 2014 training program.

As the cover pages of this workshop brochure note, "160 active shooter incidents occurred between 2000 and 2013— this horrific scenario has played itself out in front of us.  What can we learn?  What have we learned?"

The brochure is a culmination of information gathered following a large scale Active Shooter drill between BOMA SF, Kilroy Realty and SFPD. The exercise was four-hours in duration and focused on the decisions of individuals of the aforementioned participating stakeholders.  The exercise centered on the process in which these groups worked together, shared information, and mitigated the incident

The training exercise was designed to evaluate the elements of Emergency Response Plans (ERP) of various stakeholders at 100 First Street in San Francisco:  Kilroy Realty's property management team, tenant participant, the San Francisco Police Tactical (SWAT) Unit, and the Fire Department's Paramedic Unit.  Each respective plan tested command, information flow, and resource support during the initial stages of a critical incident.

Key information included in the brochure: 

  • Using social media before and during an emergency
  • Critical considerations for managers to prepare their buildings NOW
  • Resources:  websites with more information to build your emergency plan

BOMA Silicon Valley thanks BOMA SF for this information-sharing.  Our Emergency Preparedness Committee welcomes new members who want to help bring this type of programming to the South Bay.  Contact Ryan Rusler or Shawn Kelly to find out more about our Committee.  Finally, for those with dual BOMA SV and BOMA SF membership, there is information in the workshop document on joining the BOMA SF Emergency Preparedness Committee.

Steering Committee

Chairman: Shawn Kelly, Hudson Pacific Properties



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